What days do we cut checks and mail them:

·         Monday
·         Thursday

Whom do I contact for an outstanding invoice and payment status?

·         APAUDIT@jocogov.org      

·         Contact 913-715-0525  ask for Accounts Payable

How can I get a lost check reissued?

·         Contact VENDOR@jocogov.org      with the following information:

§         Check Number
§         Check Date
§         Supplier Name
§         Check Amount

How Can I find out if a check has cleared?

1.      Log into ASPIRE
2.      Select JOCO Payables Inquiry
3.      Payments Inquiry > Payment Overview > Enter Check Number > Click the Find Button
4.      Review the following fields:

a.       Status Field

                                                                               i.      Status will be Reconciled for a Cleared Check                                                                                     ii.      Negotiable means check has not cleared.

b.      Cleared Amount Field
c.      Cleared Date Field

How do I request new supplier set or supplier maintenance?

Contact VENDOR@jocogov.org with the following information:

§         Supplier Name as listed on Invoice §         Address
§         Remittance Address
§         Phone Number
§         Fax Number
§         E-Mail Address if available
§         SS Number or FEIN
§         W-9   http://www.irs.gov/pub/irs-pdf/fw9.pdf
§         Contact  913-715-0525 ask for the Vendor Master

Where do I get a copy of a cancelled check?

Contact by e-mail APAUDIT@jocogov.org with the following payment information:

§         Supplier Name
§         Check Number
§         Check Date
§         Cleared Date
§         Payment Amount

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